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Restricting when people can join is useful when you have private, back-to-back meetings. While turning off automatic adjustments can preserve the natural sounds of music, singing, or spoken word, it also requires meeting participants to position their microphones and speakers properly, and to manually adjust their microphone levels.
 
 

Do you need a code to join a zoom meeting – none:

 
But if you want the option to host a very large event, Zoom will be a better fit. Check Mute participants upon entry.

 

Do you need a code to join a zoom meeting – none:

 

Once enabled, anyone in your meetings, including your participants, can annotate the screen share. However, once a screen share has started, the host can disable the ability for attendees to add annotations. This is document ativ in the Knowledge Base.

Last modified on Skip to: content search login. Knowledge Base Toggle local menu Menus About the team. Knowledge Base Search. Log in. Options Help Chat with a consultant. Include archived documents. Prevent Zoombombing using Zoom privacy and security features On this page:. You shouldn’t record meetings that may involve critical data or FERPA protected information for example, advising sessions or individual discussions with students regarding their education records, including grades.

If you have a requirement to record a meeting that will involve FERPA or critical institutional information, consult with the appropriate Data Steward on storage and retention requirements. For recommended methods for securing your Zoom meeting, see Secure publicly advertised Zoom meetings.

If your meeting is part of a series, then you’ll need to schedule a new meeting for each session. You cannot change an existing meeting’s ID. When creating meeting passcodes, keep in mind that some videoconferencing equipment can only enter numbers. If some participants might connect from videoconferencing hardware instead of a computer or mobile device, set a numerical passcode to ensure that they can connect without issue.

Require participants to be logged into a Zoom account You can require all participants to be logged into their Zoom accounts before accessing your Zoom meeting room. To enable this setting: Log into Zoom. Click Meetings. If you clicked Upcoming Meetings , select the desired meeting. Click Edit this Meeting. Check the box to the left of Only authenticated users can join. Click the drop-down and select Any authenticated Zoom user can join. Click Save. Click the drop-down and select Only authenticated IU Zoom users can join.

Turn off participant video upon entry You can configure your meeting room so that every participant’s video feed is disabled when first joining.

To do this: Log into Zoom. Click the name of the desired meeting. Click Edit this meeting. Scroll to the “Video” section.

To the right of “Participant”, click off. Mute participants upon entry You can configure your meeting room so that every participant’s audio feed is disabled when first joining. Check Mute participants upon entry. If you are running a webinar, your participants won’t be able to unmute themselves. Then, people can copy and paste the link or text into their browser.

Messages are available on the desktop and mobile versions of both Google Meet and Zoom. Meeting hosts can also adjust message settings to provide a safe space for everyone. Sharing your screen is another important feature to have when conducting virtual meetings. Zoom and Google Meet allow you to share your screen with others in the meeting. You can share your screen for a presentation, a video or some other page. Meeting hosts can also disable screen sharing capabilities on both platforms.

If you want to make sure everyone can watch the meeting, you can record your calls. Zoom and Google Meet allow hosts and participants to record the video and audio. Zoom also provides audio-to-text transcripts of the meeting. Google Meet doesn’t by default but using Chrome extensions, there are ways to do it. Zoom is working hard to offer many integrations to have more productive meetings.

Upcoming Zoom integrations include Trello, Slack, and Miro. On paid plans, Google Meet can support up to people. With Zoom, you can get the Large Meetings add-on to increase capacity to 1, participants. If you will meet one-on-one or with small groups, both platforms can work well for you.

But if you want the option to host a very large event, Zoom will be a better fit. Google Meet limits free one-on-one meetings to 24 hours at a time.

Group meetings with at least three participants can only go for 1 hour. Google Meet offers a minimalist and clean user interface. Zoom’s user interface is also straightforward, with not a ton of added features in the app. Each platform provides additional benefits for its users to make their experiences more seamless. Google offers a real-time captions button so users can see a transcription of every word that’s being said during the meeting.

At this time, you can use captions for English worldwide. If you’re in the European or Asia Pacific regions, you can have captions in:. Keep in mind if you record the video call that the captions will not appear on the recorded video. Read more on How to record a Zoom meeting. Press the button during a video call to turn on the captions feature and select your language.

There also is a profanity filter. Zoom also offers a close-caption or transcription feature. This can be provided through:. There are limitations with Zoom’s transcription service. It only supports English and isn’t always accurate.

The volume of the speaker’s voice, background noise, and various dialects can affect the accuracy. The app will automatically detect the amount of lighting mobile users have, enabling users to turn on low light mode within five seconds of joining a call. For Zoom, users have to go into their settings to enable their video to adjust for low light. You can set it to:.

Google Meet allows users to change their backgrounds before or during a video call. You can blur your background or upload your own image for your background. Click on your image of yourself when you’re in a meeting to change your background. With Zoom, you can add an image or video as your background. To change your background, you’ll need to go into your account settings to choose from one of Zoom’s pre-uploaded images or to select your own. If you’re an administrator on a group account, you can change the background of all members in a group.

Google Meet makes it easier for users to change their background by being able to do so from within the meeting. Read the Zapier blog for tips on productivity, automation, and growing your business.

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Video courses designed to help you become a better Zapier user. Learn about automation anytime, anywhere with our on-demand webinar library. As people work from home in greater numbers, Zoom has become a household fixture. But like a lot of software, Zoom can be used both for good and by nefarious forces of evil who want to ruin your life one meeting at a time. As with any app, there’s no perfect guarantee of privacy all the time, especially if you’re on a free Zoom plan that doesn’t offer call encryption.

You might have some privacy concerns about Zoom, or you might just not want to get yourself into a super awkward situation. Here are some practical tips for avoiding those scenarios and staying secure on Zoom. For more general strategies for making the most of Zoom, here are 10 tips and tricks for Zoom.

Zoombombing refers to a random stranger joining your Zoom call and ruining it, either by being inappropriate and sketchy or by compromising information that’s supposed to be private. I don’t have nearly enough meetings to be at serious risk of being Zoombombed. But for some of you, having a random person show up in your meeting is a real concern.

If you’re talking about proprietary company information in your all-hands meeting, for example, you don’t want strangers joining and hearing all about your plans to take over the world. So how can you avoid virtual gatecrashers? Solution: Require a meeting password and use a waiting room. It’s pretty easy to avoid uninvited Zoom guests. When you schedule a new Zoom meeting, just make sure the Require meeting password checkbox is checked.

The password will only be visible from the calendar event and invite for that specific meeting. In fact, Zoom recently changed its default settings so that passwords are automatically required for all new meetings, including for participants who join by phone. Free accounts, including education accounts, can no longer disable this requirement.

You can also lock a Zoom meeting once it begins, so no one else can join. Just click Participants at the bottom of the meeting window and then click the Lock Meeting button. Another easy way to keep unwanted visitors out of your Zoom meeting is to use a waiting room. You’ll have to toggle this feature on in Zoom’s advanced settings menu. Select Preferences from the Zoom dropdown menu in your toolbar, then click Advanced Settings before selecting In Meeting Advanced and toggling the waiting room feature on.

This feature means that, instead of automatically being admitted to your meeting when they open the meeting link, attendees will need to wait for you to manually admit them. Until you allow them in, they’ll exist in a sort of gloriously secure limbo. If you’re less concerned about strangers joining and more worried about keeping things on track once your meeting starts if you, for example, are teaching high school classes via Zoom , you can set your preferences to prevent screen sharing or annotating by participants.

Similar to turning on your waiting room, just go to Zoom’s settings and, under In Meeting Basic , make sure that the settings are customized the way you want. Imagine you’re sitting on a Zoom call, discussing in great detail the spoilers to a popular show like LOST , when the person you’re supposed to meet with next joins a few minutes early—and has J.