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Zoom – Add an Alternate Host to Your Meeting | Office of Information Technology.Organising a Zoom meeting – – University of Queensland

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Once you have scheduling privileges, you can create meetings for that person in Google Calendar, Outlook, Zoom app, and more. First, the person you need to schedule for must assign scheduling privilege to you in Zoom’s settings by following these instructions.

Learn more about Scheduling Privileges. Next, the assistant may use the follwing tools to creating meetings where someone else is the host once Scheduling Privileges are provided.

More on Scheduling Privileges. Your feedback is important to us, help us by logging in to rate this article and provide feedback. The Division of Information Technology provides support on all of our services. If you require assistance please submit a support ticket through the IT Service Management system. Toggle navigation. Step 1: Completed by the person you need to schedule for i.

Video: Log into stonybrook. Scroll down to the bottom of the page. Step 2. Completed by the person who will do the scheduling i. Go to Google Calendar. Refresh the screen so you see the updates. Click Make it a Zoom Meeting and choose the person you are scheduling for the person who should own the room i. To ensure that you have set up the Zoom meeting correctly where you are not the host but your supervisor is log in to stonybrook.

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This includes the number of times the meeting occurs and how often it occurs. Scheduling privileges You can assign or delegate a user or multiple users in your account to schedule meetings on your behalf. Set up scheduling privileges. Sign in to the Zoom web portal. Under the Personal menu, select Settings.

Enter one or more email addresses in the window that appears, separated with a comma. Select Assign to save your changes. Schedule on behalf of another user. Sign in to the Zoom Desktop Client. Click on the Schedule icon. This will open the Schedule Meeting window. In the Schedule for section, found below the Topic section, choose the user you want to Schedule for from the dropdown menu.

Select Save to finish. Allowing external participants to join a meeting If you need to set up a Zoom meeting with external participants , follow the instructions listed below when creating or editing a meeting. Sign in to the Zoom web portal and go to Meetings in the left-hand menu. Edit an existing meeting or click on schedule a meeting to create a new event. Under Require authentication to joi n change pulldown setting to Sign in to Zoom option a above , OR Untick Require authentication to join option b above.

From the desktop app select the Join icon. The Meeting ID and passcode should be provided to attendees by the host. Select Join and your meeting will start. From an Email Invitation. Select the Zoom link shared with you through email. Select Launch application. If required, this will install the Zoom app on your computer. After the Zoom app is installed, your meeting will start. Waiting rooms Waiting rooms can be used to manage your participants in Zoom, ensuring only those that you wish are allowed to attend a meeting.

Schedule a meeting in the Zoom app, using the steps listed above. Under the Security section, ensure that the Waiting Room tick box is selected. Screen Sharing Whilst in a Zoom meeting you can share any content from your computer or device with participants. Manage Participant Whilst in a Zoom meeting you can manage the participants attending the meeting. Hover over a participant and select More to bring up the following options: Chat: Speak directly to the chosen participant Video Make Host Put in Waiting Room Remove Visit the Zoom support webpages more information on managing participants in a meeting.

Start and stop recordings Manage in-meeting security features Admit participants from the waiting room Manage participants including muting microphones or lowering hands Share their screen Start and manage breakout rooms if both the host and co-host are using Zoom 5. Select the Participants icon the meeting options at the bottom of the screen to display the participants list.

Watch: How to schedule a Zoom meeting through Outlook. Enabling registration when scheduling a Zoom meeting will allow you to collect information from your meeting participants before they are provided connection details to join the meeting. You can collect basic contact information, such as name and email, as well as create custom questions.

To do this:. As the host of an active Zoom meeting, there are 4 ways you can invite participants to your meeting. Select ‘Manage Participants’ from the bottom menu of the meeting window, then select ‘Invite’ located above the group chat window. This URL is only useful to other Zoom users. If a meeting participant asks you to dial them in to a Zoom meeting or presentation, you will need to invite the videoconferencing system in the room they’re in.

Request the room address from the meeting participant, then:. If you are unable to obtain the address of the system, it should still be possible for the room-based meeting participant to dial their system into a Zoom meeting by following the connection options shown in the Zoom meeting’s invitation. For further instructions on joining a Zoom meeting from a room-based system, see Joining or leaving a Zoom meeting.

Participants of an active Zoom meeting can select the ‘Leave’ option on the bottom menu of the Zoom meeting interface.

The meeting will remain active once a participant has left the meeting. If the Zoom meeting contains multiple hosts, the meeting will remain active after the host has left the meeting. If the meeting contains only one host, the host will be asked to assign a new host before leaving the meeting. We’re here to help Before contacting us, try browsing or searching for common questions. Submit student IT request. Submit staff IT request.

Skip to menu Skip to content Skip to footer. The University of Queensland my. Site search Search. Site search Search Menu. Organising a Zoom meeting. Home Information and services Information technology Audiovisual Audiovisual user guides Zoom user guide. Organising a future Zoom meeting Inviting participants to an active Zoom meeting Ending a Zoom meeting. Organising a future Zoom meeting When organising a Zoom meeting, you can: schedule a meeting set up meeting registration.

We use this automation all the time here at Zapier—any time a new team meeting in Zoom kicks off, the Zoom link gets posted to the appropriate channel in Slack automatically. For weekly meetings, monthly check-ins, and other regularly-scheduled calls, Zoom lets you create a recurring meeting. There are two benefits to using this setting. First, it lets you lock in all the call settings you want once and have them be in place every time you meet.

Second, recurring calls use the same join URL each time, so you never have to send a fresh one to attendees. Additionally, if you meet with the same group regularly but not on a regular schedule, you can choose an option called No Fixed Time, which lets you use the same settings and meeting ID over and over with the same group, no matter when you get together. This option is popular with educational groups who use Zoom as their virtual classroom.

How you do this will depend on which platform you’re using, but you can refer to Zoom’s documentation for setting up your recurring meeting. Fair warning that for any recurring meeting, you cannot schedule it with your Personal Meeting ID also called PMI in Zoom; it’s a virtual private meeting space for you, and the link never changes.

Also, know that all recurring meeting IDs expire after one year, so you’ll have to generate a new one then. Say you’re using Zoom to hold a mandatory event, like a university lecture or a safety training session. You probably want to know who attends. You can get that information from a report once the meeting is finished.

Look for Usage Reports, and then click Meeting to find the meeting you want, select the report type and date range, and generate the report. Requirements: To generate an attendee list, you need to be the 1 the host of the meeting, 2 in a role with Usage Reports enabled, or 3 an account administrator or owner. In addition to getting an attendance sheet, you can also gather information from meeting attendees about themselves before they join the call. For example, you might want to require that attendees provide their name, company affiliation, or industry.

To collect this information, first you need to require Registration, an option found in the My Meetings tab of the Zoom web app. Then, you can set up a form that attendees must fill out before they can join the meeting. For the registration form, Zoom provides standard fields, such as name and company affiliation, that you add using checkboxes.

To add new questions or fields, jump over to the tab called Custom Questions. If you’re using Zoom to run a digital event like a webinar, however, you might want to let attendees register via a form on your website or an event management app. Automation is a great way to make sure that everyone who signs up for your webinar is then registered in Zoom. These pre-built Zaps are perfect for getting started:.

You can make this automation even more powerful by making sure that any registrant information you collect is also added to your CRM or email marketing tool, so you can follow up more easily. Requirements: To require attendee information in Zoom, the host must have a Pro account. Additionally, the meeting cannot be your Personal Meeting ID. Zoom lets you record your web conferencing calls as videos, a handy feature for sharing the meeting with people who may have missed it or for reviewing what was said.

When you record, you must choose whether to use the local or cloud option. Local means you store the video file yourself, whether locally on your computer or in another storage space that you provide. With Cloud, which is for paying members only, Zoom stores the video for you in its cloud storage different account types come with different amounts of storage.

One convenience of the cloud option is that people can stream the video in a web browser once it’s ready. When creating a video from a conference call, it makes a big difference in the final quality to optimize a few settings in advance.

For example, some calls might be broadcast-style, where only the host appears on screen. In that case, set Zoom to only record the audio and video of the host. Other calls might be in the style of a collaborative meeting, in which case you want to record everyone.

Be sure to explore Zoom’s settings at least a few minutes before recording a call. If you don’t see the option to record, check your settings in the web app under My Meeting Settings or have your account administrator enable it. App Privacy. Size Category Business. Compatibility iPhone Requires iOS 8. Price Free. Siri Get things done within this app using just your voice. Featured In. More By This Developer.

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How to set up a zoom meeting with a different host – how to set up a zoom meeting with a different h. Organising a Zoom meeting

 
 
Mar 23,  · First, you (as the host) need to set up the Zoom meeting. You can do this by opening the Zoom app and selecting the “New Meeting” button from the home screen. Next, invite the participants to join the meeting. You can do Estimated Reading Time: 2 mins. Feb 09,  · Refresh the screen so you see the updates. Create an event with Zoom meeting, click More Options. Add the Title of the event, Date, Time, Guests, and any other Google Calendar options. Click Make it a Zoom Meeting and choose the person you are scheduling for (the person who should own the room (i.e. your superivisor). Jan 06,  · Here’s how you can pass host control to another meeting participant on the web app: In the host controls, click Manage to open the participants’ list. Hover over the name of the participant you want to make the host and click More. Click Make Host > Yes to confirm that you want to make this user the : Time Doctor.

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